Out Of Hours AI Bot

Engage, qualify, and schedule follow-ups with leads and customers when human agents are unavailable

We help our clients implement an AI system that ensures leads never go cold and maximize conversions through instant AI-driven engagement.

Got leads that come in overnight, that end up freezing cold by morning?

When businesses ‘shut up shop’ for the day or wind down for the weekend, that’s when a bunch of new enquiries will flood in. Most businesses can’t believe their bad luck.

They’ve been available all day but it’s only once they switch the lights off, that everyone wants to get in touch. But, it actually makes a lot of sense. Our ideal customers are unlikely to be browsing their phones, clicking on ads or filling in web enquiry forms in the middle of their day. They are at work.

It’s only once they clock off for the day/week, that they’ll work through their personal To-Do list and have the time to reach out. The problem is, these new out-of-hours leads aren’t dialled until the next day (longer if it’s the weekend). But by then, these customers are back at work too and unable to answer. It’s a vicious cycle.

Now, with the help of our ‘Out of Hours’ AI bot, businesses can contact every new lead that comes in, regardless of the time or day.

This bot solves out-of-hours contact issues for good by having a back and forth conversation with each new lead over SMS. It warms up prospects and books qualified customers directly into the calendar as appointments, ready to be closed during normal office hours.

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Instant Lead Engagement & Qualification

Our AI bot auto-responds to inquiries received outside business hours via SMS, chat, or email, pre-qualifies leads by asking key questions (e.g., budget, service needs, timeline) and captures lead intent and segments leads for targeted follow-ups.

User Journey - Advertising X Webflow Template

Appointment Booking & Call Scheduling

Our AI bot offers available appointment slots and book meetings directly, sends automated reminders to reduce no-shows and routes urgent leads to a priority queue for human follow-up.

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Customer Support & FAQ Handling

Our AI bot answers common questions about services, pricing, policies, etc., provides troubleshooting guidance for common issues and escalates complex queries to a live agent for follow-up during business hours.

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Lead Nurturing & Follow-Ups

The AI bot sends personalized responses based on lead behavior, drips message sequences to keep leads engaged until a human takes over and reactivates dormant leads by offering relevant deals or info.

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AI-Driven Personalization

Our AI tech identifies returning leads/customers and tailors responses, uses CRM data to personalize messages (e.g., name, past interactions) and offers AI-powered recommendations based on user queries.

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Multi-Channel Integration

Our AI tech can sync with CRM & scheduling tools, work across SMS, website chat, Facebook Messenger, WhatsApp, and email and triggers workflows to notify human reps or add tasks in a a connected CRM.

Potential Use Cases for our clients

Handling after-hours inquiries for our clients in real estate, home services, insurance, etc.
 
Boosting conversion rates by engaging leads immediately.

Reducing workload on human agents while improving responsiveness.

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